This privacy statement applies to Gemraj Technologies Ltd with registered office address at 261 Hamstel Road, Essex and the entities we own or control (“Gemraj”, “we”, “us” or “our”).Gemraj is committed to protecting your information by handling it responsibly and safeguarding it using appropriate technical, administrative and physical security measures.The privacy notice below explains what information we gather about you, what we use it for and who we share it with. It also sets out your rights and who you can contact for more information or queries.
We may process information about you that: (i) you provide to us, (ii) that we obtain from third parties or (iii) that is publicly available. This information may include your name, age, gender, date of birth and contact details. It may also include ‘sensitive’ or ‘special categories’ of personal data, such as dietary requirements or mobility information. For a more detailed description of the information about you that we may process.
We collect and process information about you and/or your business to enable us, Gemraj LLP, and other members of the Gemraj Network to:
provide our services to you or our clients;to enable us to provide you with information that we think may be of interest to you; andto meet our legal or regulatory obligations.When we send you information we think you might be interested in, you have the right to unsubscribe at any time by contacting us as by email to firstname.lastname@example.org or using the contact us page, or by following the unsubscribe instructions in our communications.
We may share information about you across the Gemraj Network.
Your rights under data protection laws include the right to: 1) request copies of your data; 2) request correction of your data; 3) request erasure of your data; 4) object to us processing your data; and 5) ask us to restrict the processing.
If you have any questions or comments about privacy issues, or wish to exercise any of the rights set out above, please write to Gemraj Technologies Ltd., 261 Hamstel Road, Southend-on-Sea, Essex, SS24LB, or email email@example.com.
In this statement:
“Data Protection Legislation” means the EU General Data Protection Regulation 2016/679; together with all other applicable legislation relating to privacy or data protection (including the UK Data Protection Act 2018).
“Gemraj Network” means one or more of Gemraj Technologies Ltd, a UK company, and its network of member firms, each of which is a legally separate and independent entity.
“Process” means any operation performed on information about you, including to collect, record, organise, structure, store, alter, use, transfer, destroy or otherwise make available.
This privacy statement applies to Gemraj Technologies Ltd with registered office address at 261 Hamstel Road,Essex, and the entities we own or control (“Gemraj”, “we”, “us” or “our”).
We are committed to protecting your privacy and handling your information openly and transparently.
This privacy statement explains how we will collect, handle, store and protect information about you when:
This privacy statement also contains information about when we share your personal data with other members of the Gemraj Network and other third parties (for example, our service providers).
In this privacy statement, your information is sometimes called “personal data”. We may also refer to “processing” your data, which includes handling, collecting, protecting and storing it.
We may collect, record and use your personal data in physical and electronic form, and will hold, use and otherwise process that data in line with the Data Protection Legislation and as set out in this statement.
When we provide services to you or our clients and perform due diligence checks in connection with our services (or discuss possible services we might provide), we will process personal data about you. We may also collect personal data from you when you use this Website.
We may process your data because:
The personal data we process may include your:
The personal data we collect may also include so called ‘sensitive’ or ‘special categories’ of personal data, such as details about your:
We will typically seek separate permission from you in writing to process these special categories of personal data.
If you choose not to provide, or object to us processing, the information we collect (see section 11 below), we may not be able to process your instructions or continue to provide some or all of our services to you or our client.
When our client or another third party gives us personal data about you, we make sure they have complied with the relevant privacy laws and regulations. This may include, for example, that the client or other third party has informed you of the processing, and has obtained any necessary permission for us to process that information as described in this privacy statement.
If any information you give us relates to a third party (such as a spouse, financial dependent, or joint account holder), by providing us with such personal data you confirm that, in line with the above provisions, you have obtained any necessary permission to use it or are otherwise permitted to give it to us.
We process information about you and/or your business to enable us and other members of the Gemraj Network to provide our services to you or our clients, and to meet our legal or regulatory obligations.
Some of your personal data may be used for other business purposes. Below are some examples.
Use of personal data to provide services to our clients
We will use your personal data to provide you or our clients or other third parties with services, and this includes using your personal data in correspondence relating to those services. That correspondence may be with:
Because we provide a wide range of services to our clients or other third parties, the way we use personal data in relation to our services also varies. For example, we might use personal data about:
We may also use your personal data in connection with:
relationship management, which may involve:
recruitment and business development, which may involve:
In addition to the above, we may also use your personal data collected via our Website:
We are required by law to set out in this privacy statement the legal grounds on which we rely in order to process your personal data. We rely on one or more of the following lawful grounds:
the processing is necessary for the purposes of a legitimate interest pursued by us or a third party, which might be:
To the extent that we process any special categories of data relating to you for any of the purposes outlined above, we will do so because:
Please note that in certain circumstances it may be still lawful for us to continue processing your information even where you have withdrawn your consent, if one of the other legal bases described above is applicable.
In connection with any of the purposes outlined in the “How we use your personal data?” section above, we may disclose details about you to:
Our Website hosts various blogs, forums, wikis and other social media applications or services that allow you to share content with other users (collectively “Social Media Applications”). Any personal data that you contribute to these Social Media Applications can be read, collected and used by other users of the application. We have little or no control over these other users, so any information you contribute to these Social Media Applications might not be handled in line with this privacy statement.
Information we hold about you may be transferred to other countries (which may include countries outside the European Economic Area (“EEA”)) :
These countries may have less stringent privacy laws than we do, so any information they hold can become subject to their laws and disclosure requirements, including disclosure to governmental bodies, regulatory agencies and private persons. In addition, a number of countries have agreements under which information is exchanged with other countries for law enforcement, tax and other purposes.
When we, or our permitted third parties, transfer your personal data outside the EEA, we will impose contractual obligations on the recipients of that data to protect your personal data to the standard required in the EEA. We or they may also require the recipient to subscribe to international frameworks intended to enable secure data sharing.
We may also transfer your personal data when:
We may share non-personal, anonymised and aggregated information with third parties for several purposes, including data analytics, research, submissions, thought leadership and promotional activity.
We use a range of measures to ensure we keep your personal data secure, accurate and up to date. These include:
The transmission of data over the internet (including by e-mail) is never completely secure. So although we use appropriate measures to try to protect personal data, we cannot guarantee the security of data transmitted to us or by us.
We seek to ensure that we only keep your personal data for the longest of:
You have various rights in relation to your personal data. In particular, you have a right to:
If you would like to access or see a copy of your personal data, you must ask us in writing. We will endeavour to respond within a reasonable period, and in any event within one month in line with Data Protection Legislation. We will comply with our legal obligations as regards your rights as a data subject. To help us ensure that your information is up to date, let us know if any of your personal details change using the contact details set out in section 13.
You may also use the contact details in section 13 if you wish to make a complaint relating to your privacy.
We and other members of the Gemraj Network may use your information from time to time to inform you by letter, telephone, email and other electronic methods about products and services (including those of third parties) that may be of interest to you.
You may, at any time, ask us at the Gemraj Network not to send marketing information to you by following the unsubscribe instructions in communications from us, or contacting us in the way described in section 13 below.
If you wish to raise a complaint about how we are using your information, exercise any of the rights set out above, or if you have any questions or comments about privacy issues, you can contact us by:
You can also complain to the Information Commissioner’s Office, which regulates and supervises the use of personal data in the UK, on 0303 123 1113. If you are not based in the UK, you have a right to complain to the EU Data Protection Authority (“DPA”) in your jurisdiction.
We may modify or amend this privacy statement from time to time.
When we make changes to this privacy statement, we will amend the revision date at the top of this page. The modified or amended privacy statement will apply from that date. We encourage you to review this statement periodically to remain informed about how we are protecting your information.